Remote and mobile work – when an employee works outside the traditional office environment – is becoming more common. The benefits are hard to ignore. According to Blueface’s Neil Doyle, the happiest employees looking for the right work-life balance and increased productivity of their traveling employees are things most companies do not want to ignore.
How is work outside of traditional workspaces now possible? And how can you handle more and more common practices?
Improvements in communication technologies have helped make remote work and mobile work sufficiently reliable so that more people can take advantage of it. Remote work has been around for a long time; Working at home or outside the office is not a new phenomenon. In recent years, however, it has become more efficient.
Mobile work has taken the business world by storm. Obviously, all professionals do at least some of their daily tasks on a smartphone or tablet.
Why has remote and mobile work gained popularity?
Improved broadband connections have enabled the development of Voice over Internet Protocol (VoIP) – essentially phoning over the Internet, not over copper in the ground. VoIP is much more flexible than traditional telephony. Remote workers can easily redirect their numbers from the office, or in some cases just take their VoIP-enabled specialty phones home and connect them to their own broadband connection. ,
VoIP is a much more flexible alternative to traditional telephone systems, and with increasing adoption, remote work has become increasingly important.
Softphones are applications that work at home or elsewhere without access to a handset and show the features of a handset. After a simple configuration, users can make inbound and outbound calls over the Internet. For those working abroad, softphones help to avoid roaming charges.
For mobile work, mobile network enhancements were the main catalyst. The introduction of 3G and later 4G in Ireland and the United Kingdom has given mobile users the same Internet access as desktop users. Sending and receiving files of any kind and using applications no longer meant stare at a load or buffer icon for long.
Cloud technology eliminates the need to install applications on a single device. Accessing data and professional services over the Internet gives users the same productivity as desktops.
Cloud software and mobile network extensions are the ideal complement to mobile work.
This would not be possible without the improvements to smartphones. Supercomputers are now in most of the day either in our pockets or in our hands. While processing power has steadily improved, developers have made the most of it by providing cloud-based applications to their employees and maximizing the capabilities of these devices.
The remote and mobile employment management process
Remote and mobile work is now possible, but for a company they are clearly different from traditional work models.
As with most things, planning is a starting point. By implementing a mobile and remote work policy that employees must follow, the organization is protected and employees benefit. The guideline can deal with the following points:
Hours of work
Minimal working conditions.
2. Bring your own device
According to Blueface research, Bring Your Own Device (BYOD) is increasingly becoming the preferred choice for organizations to enable mobile work. The company does not have to provide all employees with handsets and maintain them through this strategy. Employees only need to be provided SIM cards.
Safety is perhaps the most pressing issue when it comes to working in the office. You should consider adding the following to the policy:
An employee should be allowed to use his own device only if he has installed the company’s security software.
Use Mobile Device Management (MDM) technology to remotely wipe out lost or stolen devices.
Mobile users must periodically update their passwords (at least every 90 days) for business reasons.
Have a quick way to block access to remote devices if necessary.
Requires that the devices have automatic locking mechanisms when they are idle for a certain amount of time, and clear the data if the password is entered incorrectly several times.
Do not use third-party applications to store sensitive information.
Remember to revoke access for devices from employees who are no longer in the business.